Planning Board Meeting Minutes - January 10, 2007

PUBLIC HEARING Lincoln Town Hall Conference Room Main Street, Lincoln, New Hampshire Present: Chairman Pat Romprey, Selectmen's Representative Peter Moore, Vice Chairman Joe Chenard, Member John Hettinger, Clerk Jim Spanos, Alternate Edwin Fredie and Alternate Charlie Cook Staff Present: Stacey Havlock - Administrator, Ted Sutton - Town Manager Others Present: Lutz Wallem, Chester Kahn, Steve LaFrance, Rick Kelley, Mike Sabourin, Mike Scisciani, Ed Brisson, OJ Robinson, Pat Bahr, Susan Chenard 6:04 PM CALL TO ORDER by Chairman Romprey; announcement of excused absences, if any, and seating of alternates(s), if necessary. Chairman Romprey called the meeting to order and welcomed those present. Full quorum present. Alternate Bovarnick was excused. 6:05 PM CONSIDERATION of Draft Meeting Minutes for December 13th, 2006 Member Hettinger made a motion to approve the minutes of December 13th with corrections; seconded by Vice Chairman Chenard. Vote was unanimous. Chairman Romprey abstained, as he was not present for this meeting. 6:25 PM CONSIDERATION of an application for Waiver of Site Plan Review submitted by Michael Sabourin for Saber Mountain Properties, LLC (Tax Map 16 Lot 179) Proposal: To request to make an existing home into a business in the Village Center zone - which is an allowed use. Planning Board: Acceptance of the Completed Waiver of Site Plan Review Application. Public Hearing: Approve or Disapprove the Completed Waiver Site Plan Review Application. Mr. Sabourin addressed the Board concerning his intentions to remodel an existing house to a showroom for Saber Mountain Builders. He said the two properties he owns will have 3 fulltime employees and 10 parking spaces. Alternate Cook asked if the second house would look like the other newly remodeled house once it is complete. Mr. Sabourin said he was not sure at this time how the house would be renovated. Vice Chairman Chenard asked if there would be any additional lighting. Mr. Sabourin said there would not be. Clerk Spanos made a motion to open the public discussion; seconded by Vice Chairman Chenard. Vote was unanimous. There were no comments. Vice Chairman Chenard made a motion to close the public discussion; seconded by Clerk Spanos. Vote was unanimous. Clerk Spanos made a motion to accept the application for Waiver of Site Plan Review as complete; seconded by Vice Chairman Chenard. Vote was unanimous. Clerk Spanos made a motion to approve the application for Waiver of Site Plan Review as presented; seconded by Vice Chairman Chenard. Vote was unanimous. Mr. Sabourin thanked the Board and left the meeting. 6:27 PM CONSIDERATION of an applications for Site Plan Review and Subdivision submitted by Steve LaFrance for Centex Destination Properties (Tax Map 2 Lot 3.2) Proposal: To construct a 63-unit condominium building to be built in two sections as part of an existing Master Plan. Planning Board: Acceptance of the Completed Site Plan Review & Subdivision Applications. Public Hearing: Approve or Disapprove the Completed Site Plan Review & Subdivision Applications. Vice Chairman Chenard asked Mr. LaFrance if he wanted the Board to consider the applications presented for Site Plan Review and Subdivision together. Mr. LaFrance responded he did. Mr. LaFrance addressed the Board and made the following points: . To subdivide a portion of property on which the hotel will be built into two sections . To allot Lot #1, .73 acres and lot #2, .49 acres . To build on a zero lot line which may need ZBA approval . To allow possible building in two sections . To provide a memo to the Board giving an overview of the project being presented (a copy of this memo will be attached with the minutes of tonight's meeting) . To notify the Board of the 2007 building schedule, which would include the H1 building, the beginner ski area, a skier drop off area and the utilities for the area. Chairman Romprey asked about the amount of green space set aside for this project. Mr. LaFrance responded the whole project is still based on the same dimensions presented in the original Master Plan. Member Hettinger asked if other buildings in the Master Plan would be done this same way. Mr. Brisson responded it was possible but they weren't sure at this point. He also said that if the owners of the association wanted to, they could merge the lots again at a later date. Mr. Sutton noted the Town's attorney, Peter Malia, was reviewing the plans to determine what would need to be done regarding this project including the need for ZBA approval for the zero lot line. Mr. Brisson said easements would be needed in the event Phase 2 of the project was not completed. He noted there would need to be something stated so nothing else could be built within a certain distance of the Phase 1 part of the proposed building. Vice Chairman Chenard asked about the height to the primary eaves. Mr. LaFrance said it was approximately 33 feet to the eaves on the backside of the building. Vice Chairman Chenard asked what would be used for the foundation of the building. Mr. Brisson said it would be concrete. Vice Chairman Chenard also asked what type of sprinkler system would be used for the garage areas. Mr. Brisson responded that they have not yet decided as to whether they would be using a wet or dry system. Vice Chairman Chenard asked the amount of water the building would be using. Mr. LaFrance responded that the amount of water use was not known at this time. Vice Chairman Chenard asked if the roads would be made to town specifications and if they would be completed before the buildings are built. Mr. LaFrance responded the roads would be built to town specifications. Mr. Brisson said the roads would either be completed or bonded before titles can change hands. Vice Chairman Chenard asked whether the pump stations would be in place for construction. Mr. Brisson said yes but one pump will probably not be done until, 2008. Mr. Sutton said he has provided the Board with a memo regarding some items that need to be cleared up for this project. **A copy of the memo will be attached to the minutes of this meeting. Selectmen's Representative Moore read into the record a memo regarding a meeting held in late November, 2006 that included; Member Hettinger, Ted Sutton, Chairman Romprey, the State Fire Marshall and OZ Architectures as participants in that meeting. ** A copy of that memo will be attached to the minutes from tonight's meeting. Mr. Brisson handed Board members a memo from OZ Architectures with responses to issues raised at the meeting. **A copy of that memo will be included with the minutes from tonight's meeting. Vice Chairman Chenard asked about the structural integrity of the South Mountain Bridge. Mr. Kelley said they are working on the evaluation and the water infiltration study had been given to Mr. Sutton. Mr. Kelley was asked to send another copy of that study. Chairman Romprey asked if the plans being presented tonight had been sent to the Town engineers for review. Mr. Sutton said they had not been reviewed by HTA (Hoyle, Tanner & Associates, Inc). Chairman Romprey stated he was requiring the plans to be sent for review. Mr. Brisson requested a time limit on the review of the plans, as they would like to proceed with the project submission. Mr. Sutton responded that would be done. Clerk Spanos made a motion to open the public discussion; seconded by Member Hettinger. Vote was unanimous. Mr. Kahn stated he has concerns about the parking requirements of one or one and a half spaces per unit. He asked if the spaces needed for the Club House and day skiers were included. Mr. LaFrance said the Club House is a commercial space and requires approximately 58 parking spaces. He stated the Club House is intended as a benefit for the homeowners and not for public use. Mr. Kahn mentioned if the Club House were intended for homeowner use only, it is not probable that homeowners would walk the mile it would take to get there he believes they would drive and need a place to park. He noted 800 spaces of parking in the original plans have been reduced by the Club House, guest services and day skiers parking. Mr. Kelley said the 800 spaces are really more of a business decision between Loon Mountain and Centex than it is a requirement. He noted there would be shuttles running for these properties to be able to get to their desired destinations during the day, and at night, there wouldn't be day skier parking. Vice Chairman Chenard made a motion to close the public discussion; seconded by Selectmen's Representative Moore. Vote was unanimous. There was a discussion about continuing the application or approving the application with conditions. It was decided to continue the application. Mr. Sutton noted he wanted the Board to know he believes a public hearing will be held in February with the DOT regarding the traffic impact study related to development within the town. Clerk Spanos made a motion to continue the application until January 24th, 2007; seconded by Member Hettinger. Vote was unanimous. There was a 5-minute recess. 7:36 PM PUBLIC HEARING on the revisions to the LUPO, Subdivision and Site Plan Review ordinances regarding State mandated Floodplain changes to be voted on at 2007 Town Meeting: Mr. Sutton stated that the State has mandated some language changes to the Town's existing Flood Plain Regulations to continue to be part of the Flood insurance program. There was a brief discussion held by the Board on some of the changes. The Board members concluded they would like more time to review the standard changes recommended by the State. They continued the public hearing to the next Planning Board meeting. Selectmen's Representative Moore made a motion to continue the public hearing until January 24th, 2007; seconded by Member Hettinger. Vote was affirmative. There were 2 nays to this decision and 3 affirmatives. 7:50 PM REVIEW AND COMMENT on the MATRIX REPORTS and OPEN FILES pertaining to: A. Land Use Subdivision and Site Plan Applications/Approvals B. Building Permit Applications C. Sign Permit Applications There were no comments made. 7:51 PM CONTINUING & OTHER BUSINESS (Staff and Planning Board Member/Alternates) Miss Havlock noted there was some information regarding a gravel tax seminar if anyone was interested in attending it. 7:53 PM PUBLIC INPUT on Specific Issues - Mr. Robinson asked if the height requirements of 35' to the primary eaves applied to areas of building that were not going to be used as living spaces. He asked whether or not the space above the eaves could be used to accommodate something such as a recreational use. The Board stated their main concerns with something like that would be fire and safety issues. It was noted that the State would be required to look at any plans and the Fire Marshall would have to approve buildings such as that for code compliance. The Board expressed that they are always willing to look at any plan that is presented. 7:58 PM ADJOURNMENT Vice Chairman Chenard made a motion to adjourn, seconded by Clerk Spanos. Vote was unanimous. Dated: January 24, 2007 Pat Romprey, Chairman