Planning Board Meeting Minutes - March 28, 2007

PUBLIC HEARING Lincoln Town Hall Conference Room Main Street, Lincoln, New Hampshire Present: Chairman Pat Romprey, Selectmen's Representative Peter Moore, Vice Chairman Joe Chenard (6:44 pm), Member John Hettinger, Clerk Jim Spanos, Alternate Edwin Fredie and Alternate Charlie Cook Staff Present: Stacey Havlock - Administrator, Ted Sutton - Town Manager Others Present: Ed Brisson, Liz Lambregtse, Steve LaFrance, Pat Bahr, Stan Duda, Chester Kahn, Susan Chenard, Mike Scisciani, Steve Loynd, Roy Sabourn, Daniel Dowd, Maryann Dowd, Chris Mulleavey, and Tom Adams 6:07 PM CALL TO ORDER by Chairman Romprey; announcement of excused absences, if any, and seating of alternates(s), if necessary. Chairman Romprey called the meeting to order and welcomed those present. Full quorum present. Alternate Bovarnick was excused and Chairman Romprey noted Vice Chairman Chenard would be late. Alternate Cook was seated. 6:08 PM CONSIDERATION of Draft Meeting Minutes for March 14th, 2007 Selectmen's Representative Moore made a motion to approve the minutes of March 14th as written; seconded by Clerk Spanos. Vote was unanimous. Chairman Romprey stated there would be a few technical changes in the process of how meetings will be run, which he will discuss with the Board later in the meeting. He said Mr. Sutton will be functioning as the town planner. 6:09 PM CONSIDERATION of application for Subdivision submitted by Daniel Dowd for Coolidge Homeowners Associations (Tax Map 34 Lot 076) Proposal: Adjust the lot line to enlarge the envelope of a parcel of land on an existing subdivision map. Planning Board: Acceptance of the Completed Subdivision Application. Public Hearing: Approve or Disapprove the Completed Subdivision Application. Mr. Sutton reviewed the proposal presented by Mr. Dowd with the Board noting there had been an error in wording on the notice. The notice read that Mr. Dowd was interested in enlarging his envelope of property when he was actually adjusting the location of the envelope. Mr. Sutton said the proposal was to move the envelope 15 feet to the east, into the common area and the common area would gain 15 feet on the west side of the envelope in compensation. It was noted that a letter would be needed from the Coolidge Homeowners Association stating they were in agreement with this change, which Mr. Dowd said he could provide. Chairman Romprey asked if there were any abutters in the audience for this application. There were none. Mr. Dowd said the Association was the only abutter to this proposal. Clerk Spanos made a motion to open the public hearing; seconded by Member Hettinger. Vote was unanimous. Mr. Adams requested to look at the plan submitted to the Board, which Mr. Sutton gave to Mr. Adams to review. Selectmen's Representative Moore made a motion to close the public hearing; seconded by Member Hettinger. Vote was unanimous. Clerk Spanos made a motion to accept the application as presented as complete; seconded by Member Hettinger. Vote was unanimous. Clerk Spanos made a motion to approve the application as presented with the condition the Board receives a letter from Coolidge Homeowners Association acknowledging the transfers of land as described; seconded by Selectmen's Representative Moore. Vote was unanimous. 6:16 PM CONTINUATION of application for Site Plan Review submitted by Steve LaFrance for Centex Destination Properties (Tax Map 2 Lots 3.1, 3.2, 3.3 and 9) Proposal: To construct a 63-unit condominium building (H1 building), day skier parking areas, beginner ski trail and lift, ski back trail, skier drop-off area, connector lift, roadways, utilities, drainage improvements, conceptual approval of the Club, buildings H2 through H5, Equestrian Center and Loon Maintenance Facility. Planning Board: Acceptance of the Completed Site Plan Review Application. Public Hearing: Approve or Disapprove the Completed Site Plan Review Application. Mr. Sutton said this application has been before the Board for the past couple of meetings so everyone should be familiar with it. He said Mr. Mulleavey, of Hoyle, Tanner and Associates, would be reviewing the results of his meeting with Mr. LaFrance and other town officials to resolve some of the issues that were discussed at previous meetings. **A copy of this review will be attached to the meeting minutes. Mr. Sutton said he has reviewed these concerns with the Public Works Superintendent, Bill Willey, and Mr. Willey feels all concerns that he had have been addressed. Mr. Brisson stated there would be a copy of the deeds and covenants given to the town once they were completed. Miss Havlock will continue to work closely with Centex to finish naming the streets for this project. Vice Chairman Chenard arrived at 6:44 pm. Clerk Spanos made a motion to open the public hearing; seconded by Selectmen's Representative Moore. Vote was unanimous. Mr. Adams said he is in favor of this project but he was glad that the public hearing had been continued from the last meeting to give the public time to review the documents relating to the development. Alternate Cook made a motion to close the public hearing; seconded by Member Hettinger. Vote was unanimous. A 10-minute recess was taken. The meeting reconvened at 7:20 pm. Selectmen's Representative Moore wanted the minutes to reflect that the applications plans and documentation has, as of this meeting 3/28/2007, met with a satisfactory review by Hoyle, Tanner & Associates, Inc acting as independent review for the Town of Lincoln as defined in the memo to Ted Sutton, Town Manager, dated March 28th, 2007. This document will be included as a supplement to the 3/28/07 minutes. Recognizing that the Planning Board is comfortable with the conceptual presentation for future development as reflected in the master plan Selectmen's Representative Moore made a motion to approve the site plan application submitted by Steve LaFrance for Centex Destination Properties (Tax Map 2, Lot 3.1, 3.2, 3.3 & 9) to construct a 63-unit condominium building (H1 building), day skier parking areas, beginner ski trail and lift, ski-back trail, skier drop-off area, connector lift, roadways, utilities and drainage improvements conditional on the following items listed below; 1. That wastewater flows be monitored at the 1,500 gpm pump station and should the measured peak flows exceed 80% of the design capacity, that the Property Owner make modifications necessary to accommodate peak flow rates anticipated, subject to the Town of Lincoln's approval. 2. That prior to the issue of a building permit for the H1 building the applicant will provide, appropriate to the approval of this application, a landscape plan to include: a. location of solid waste containers b. lighting plan c. signage plan d. road names for 911 review 3. The applicant prior to issuance of a certificate of occupancy by the town will provide easements or other legal documents as required by section 7.04 of the Town of Lincoln's Sewer Use Ordinance. 4. The applicant prior to issuance of a certificate of occupancy by the town will develop with the town procedures for notifying the town of any changes in the use or type of chemical biocide being used in the building cooling towers; Seconded by Member Hettinger. Vote was unanimous. 7:33 PM REVIEW AND COMMENT on the MATRIX REPORTS and OPEN FILES pertaining to: A. Land Use Subdivision and Site Plan Applications/Approvals B. Building Permit Applications C. Sign Permit Applications Vice Chairman Chenard questioned the building permit for the demolition of the finishing room at the old mill building. Mr. Sutton said there would be a noticed public hearing on this project at the next Planning Board meeting on April 11th. He said this project is planned to start in 2007 and be finished in 2008. 7:35 PM CONTINUING & OTHER BUSINESS (Staff and Planning Board Member/Alternates) Mr. Sabourn addressed the Board and provided them with a copy of an old subdivision map and a copy of an original deed to the Betty Jones property, Tax Map 17, Lot 29. He said the deed states there are two parcels of land that Ms. Jones owns, however in previous years the town combined those parcels to look like one lot if they were owned by the same person therefore requiring the town to produce one tax bill. Mr. Sabourn said he was here tonight to get the Board's opinion whether they agreed with his finding. If so he wanted to record a Mylar showing the two lots and have it corrected on the town tax maps. After reviewing the documents the Board agreed with Mr. Sabourn that there were indeed two lots on the property that Ms. Jones owned. 7:54 PM CONTINUING & OTHER BUSINESS (Staff and Planning Board Member/Alternates) Chairman Romprey wanted to clarify that Mr. Sutton has been functioning as the Town Planner and has been meeting with developers on behalf of the Planning Board to have things run smoother in the meetings. He said Mr. Sutton will continue to review the applications that are submitted to see if they are ready for Board review and if they are, they will be sent to Miss Havlock to be added to a scheduled meeting. Chairman Romprey mentioned that Member Hettinger, who is a retired engineer, has been helping Mr. Sutton in reviewing these plans and thanked both of them for their hard work on these projects. Chairman Romprey invited all Board members to check with Mr. Sutton to see what applications were pending and see where they may be able to assist him with their individual area of expertise. 8:07 PM PUBLIC INPUT on Specific Issues - There was none. 8:07 PM ADJOURNMENT Vice Chairman Chenard made a motion to adjourn, seconded by Clerk Spanos. Vote was unanimous. Dated: April 11, 2007 Pat Romprey, Chairman