Planning Board Meeting Minutes - May 9, 2007

PUBLIC HEARING Lincoln Town Hall Conference Room Main Street, Lincoln, New Hampshire Present: Chairman Pat Romprey, Vice Chairman Joe Chenard (6:13 pm), Member John Hettinger, Clerk Jim Spanos, Selectmen's Representative Peter Moore, Alternate Edwin Fredie, Alternate Charlie Cook and Alternate Deanne Chrystal (6:32 pm) Staff Present: Stacey Havlock - Administrator, Ted Sutton - Town Manager Others Present: Chester Kahn, Russ Cooley, Rick Kelley, Rob Trzepacz, Stan Duda, Ed Brisson, Susan Chenard, Pat Bahr, Roy Sabourn, Liz Lambregtse, Mike Peloso, Steve LaFrance, James Welsh, Peter McGrath, Craig Wakefield and other unidentified members of the audience 6:07 PM CALL TO ORDER by Chairman Romprey; announcement of excused absences, if any, and seating of alternates(s), if necessary. Chairman Romprey called the meeting to order and welcomed those present. Full quorum present. Chairman Romprey noted Vice Chairman Chenard and Alternate Chrystal would be arriving late. Alternate Fredie was seated. 6:07 PM CONSIDERATION of Draft Meeting Minutes for April 25th, 2007 Clerk Spanos made a motion to approve the minutes of April 25th as presented; seconded by Member Hettinger. Vote was unanimous. Selectmen's Representative Moore and Alternate Fredie abstained, as they were not present for this meeting. 6:10 PM CONSIDERATION of application for Subdivision submitted by Roy Sabourn for James Welsh (Tax Map 16 Lot 257) Proposal: To subdivide a parcel of land into two pieces. Planning Board: Acceptance of the Completed Subdivision Application. Public Hearing: Approve or Disapprove the Completed Subdivision Application. Mr. Sabourn addressed the Board stating Mr. Welsh would like to do a minor subdivision with his property. He noted that Mr. Welsh's mother has a home on part of his land and would like to divide his property so that her home would be its own land in the event it was to be sold sometime in the future. Chairman Romprey said there was sufficient square footage for there to be two legal lots. Vice Chairman Chenard arrived at 6:13 pm. Clerk Spanos made a motion to accept the application with the requested waivers as presented as complete; seconded by Member Hettinger. Vote was unanimous. Member Hettinger made a motion to open the public hearing; seconded by Clerk Spanos. Vote was unanimous. There were no comments made. Selectmen's Representative Moore made a motion to close the public hearing; seconded by Clerk Spanos. Vote was unanimous. Selectmen's Representative Moore made a motion to approve with the waivers presented; seconded by Member Hettinger. Vote was unanimous. Being that the applicant for item #4 was not present at the meeting Clerk Spanos made a motion to skip over this item and move on to item #5; seconded by Member Hettinger. Vote was unanimous. 6:21 PM CONSIDERATION of application for Subdivision submitted by Steve LaFrance for Lincoln South Mountain Partners (Tax Map 16 Lot 310) Proposal: Seeks approval to subdivide a 25-acre parcel of land for a 78-unit resort residential development. Planning Board: Acceptance of the Completed Subdivision Application. Public Hearing: Approve or Disapprove the Completed Subdivision Application. It was noted that the application was not complete at this time as there are numerous changes to the plans that had been submitted that had to be changed. Chairman Romprey said Mr. LaFrance could present the plan but the public hearing would have to be continued until the plans were changed. Clerk Spanos made a motion to continue the public hearing on this application until the May 23rd meeting; seconded by Alternate Fredie. Vote was unanimous. Mr. LaFrance said the applicants have been before the Board 2-3 times before and have made a number of changes since their original submissions. He briefly reviewed what those changes were. A memo was handed to the Board members from Mr. Sutton containing a few issues with the plan. **A copy of that memo will be attached to the minutes from tonight's meeting. It was stated there could be some issues with the 15-foot setback requirements and the applicants may possibly need to go before the ZBA for a variance. There are approximately 14 units that could be affected by the setback regulations. Alternate Chrystal arrived at 6:32 pm. Selectmen's Representative Moore made a motion to go back to item #4; seconded by Member Hettinger. Vote was unanimous. Vice Chairman Chenard retook his seat on the Board. Chairman Romprey and Clerk Spanos recused themselves from the next application. Alternates Chrystal and Fredie were seated. 6:58 PM CONSIDERATION of application for Site Plan Review submitted by Jeffrey Lewis for Loon Mountain Car Wash, LLC (Tax Map 19 Lot 27-1) Proposal: To convert an existing business in the general use zone to a 2-bay car wash. Planning Board: Acceptance of the Completed Site Plan Review Application. Public Hearing: Approve or Disapprove the Completed Site Plan Review Application. Mr. McGrath reviewed his plan for the proposed car wash. He said there would be one automatic bay, one self-wash bay and one outside vacuum. He said that with the plan he is presenting there would be more green space and less surface drainage area than the previous business had. Member Hettinger asked what the total water usage per day was going to be. Mr. McGrath said it would average about 400 gallons. Member Hettinger asked if the detergents being used were safe according to the State standards. Mr. McGrath said yes. Mr. Sutton asked if there would be any type of impact on the town's water or sewer systems. Mr. McGrath said the impact would be averaged out to about the same as a 3 or 4 bedroom house. Being that there are currently no fees associated with carwash impacts a brief discussion was held regarding the amount that should be paid for water and sewer connection fees. Vice Chairman Chenard recommended checking the water usage after about 3 or 6 months to see what the actual usage is and base the fees on that. Member Hettinger made a motion to accept the application as presented as complete; seconded by Selectmen's Representative Moore. Vote was unanimous. Member Hettinger made a motion to open the public hearing; seconded by Alternate Fredie. Vote was unanimous. Mr. Romprey said he would suggest checking the usage after one year and see how close it is to the usage of a 4-bedroom house. Mr. Kelley said there are currently water/sewer credits at the existing business that can be used towards the proposed car wash so that should be considered as well when looking into the fee scale for this change of use. Mr. Wakefield asked if the carwash would be running 24 hours a day. Mr. McGrath said one of the bays would be. Mr. Wakefield said he would possibly have objections to it being run 24 hours a day as he has tenants and does not want them disturbed by traffic and headlights shining in their windows. He said he was under the assumption the carwash would be manned by an attendant and would be closing at a decent hour of approximately 10:00 pm. Mr. Spanos said he believes it is a great idea for the area and is something that has been needed in Lincoln for some time. Mr. Romprey recommended putting the automatic car wash closer to the abutters as those are generally quieter because of the doors. Vice Chairman Chenard asked what type of lighting was going to be used. Mr. McGrath said the lights would be full cut off lighting. After further discussion on the water, sewer and lighting it was determined the plans needed to be looked at by the town's engineers. Selectmen's Representative Moore made a motion to close the public hearing; seconded by Member Hettinger. Vote was unanimous. Selectmen's Representative Moore made a motion to continue the hearing until the May 23rd meeting pending plan review; seconded by Member Hettinger. Vote was unanimous. Member Hettinger recused himself from the next application. Chairman Romprey and Clerk Spanos were reseated. Alternate Chrystal was seated. 7:52 PM CONTINUATION of application for Site Plan Review submitted by Steve LaFrance for Centex Destination Properties (Tax Map 2 Lot 3.3) Proposal: Seeks approval for Phase II of the Riverside Terrace Condominium project to include (15) fifteen, 8-unit buildings, roadways, parking, utilities and amenities. Planning Board: Acceptance of the Completed Site Plan Review Application. Public Hearing: Approve or Disapprove the Completed Site Plan Review Application. Mr. LaFrance presented the Board with final plans that showed the changes discussed with Bill Willey, HTA and Ted Sutton since the previous meeting. Selectmen's Representative Moore asked if there were any further underlying issues that had yet to be resolved. Mr. Sutton said the application and review have been complete to everyone's approval however there was still the issue of the J. E. Henry trail, which remains under discussion. Vice Chairman Chenard made a motion to open the public hearing; seconded by Clerk Spanos. Vote was unanimous. There were no comments. Vice Chairman Chenard made a motion to close the public hearing; seconded by Clerk Spanos. Vote was unanimous. Selectmen's Representative Moore made a motion to approve the application for site plan review conditional upon coming to agreement with the Town of Lincoln for the preservation of the J. E. Henry Trail; seconded by Vice Chairman Chenard. Vote was unanimous. 8:01 PM REVIEW AND COMMENT on the MATRIX REPORTS and OPEN FILES pertaining to: A. Land Use Subdivision and Site Plan Applications/Approvals B. Building Permit Applications C. Sign Permit Applications There were no comments. 8:01 PM CONTINUING & OTHER BUSINESS (Staff and Planning Board Member/Alternates) Mr. Brisson let the Board members know that Centex Destination Properties was having an open house on Wednesday the 16th from 4:30 - 7:00 pm and would like to invite anyone who would like to go as individuals to let his office know so they may have a count of how many people will be attending. 8:04 PM PUBLIC INPUT on Specific Issues - There was none. 8:05 PM ADJOURNMENT Vice Chairman Chenard made a motion to adjourn, seconded by Clerk Spanos. Vote was unanimous. Dated: May 23, 2007 Pat Romprey, Chairman