Select Board Meeting Minutes - April 30, 2007

Lincoln Board of Selectmen Meeting Minutes April 30, 2007 5:05 pm Present: Chair Deanna Huot, Selectman Peter Moore, Selectman Patricia McTeague, Town Manager Ted Sutton, Recording Secretary Susan Chenard Audience members: Chester Kahn, Deanne Chrystal, Tom Smith, Wilfred Bishop, Ed Brisson, Mike Cosgriff Approval of public meeting minutes of April 16, 2007: A motion was made by Selectman McTeague, seconded by Selectman Moore, to approve the public meeting minutes of April 16, 2007, as amended. Routine Business ? Interview Planning Board Alternate members - Chairman Huot explained that the Board would be interviewing candidates for the Planning Board Alternate position alphabetically. Deanne Chrystal, Chester Kahn and Thomas Smith each explained their history in the community, what they felt they could bring to the Board, why they might have to recuse themselves at times, and how membership would gratify them. Deanne Chrystal recently opened a law practice in town, with a portion of her business being real estate law. Chester Kahn had experience on planning and zoning boards in mass, as well as much construction experience. Thomas Smith brought construction experience and facilities management, as well as more time than most. Chairman Huot thanked the candidates, commenting on how well-qualified all three were, and said the Board would need to discuss and think about their selection. Town Manager Sutton also explained that the Zoning Board of Appeals also had at least one opening, in case any candidates had an interest in serving on that Board. Other Business ? Centex Plans - Ed Brisson, from Centex Destination Properties (CDP), asked to speak to the Board of Selectmen to provide an update on South Peak Resort. Sales are going very well at South Peak, with only 9 of 66 house lots left to sell and all permitted Riverside Terrace units sold. Infrastructure planning and construction are continuing, such as water and sewer installation, water mains, roads to the G lift, the tent building there, ski trails, day skier lots, etc. However, their vertical construction, such as the building of H1 (the East Branch Lodge) and remaining Riverside Terrace buildings, in approval process, may be built by "sub-developers", with CDP remaining as master developer of the whole South Peak project, and holding these "sub-developers" to architectural guidelines. This came about due to a tightening of the real estate market around the country, with CDP pulling back vertical construction just a bit. They also plan to accelerate the clubhouse planning, which will house Loon's skier services in its lower level, as the materials for the new G lift area (South Mountain's detachable quad) are being delivered, in large part, and will be ready for installation this summer, by Loon. Routine Business ? Water and Sewer Master Plan - Town Manager Sutton moved this item up, and thanked Ed Brisson for his cooperation, by giving the Board and Town Manager the information they need to correctly schedule upgrades to water and sewer. Both the Town Manager and Selectman Moore expressed their appreciation at CDP's forthrightness and open communications, particularly with past memories of almost owning a developer's project back in the 1980's. ? Insurance Update - Town Manager Sutton reviewed having met with both Local Government Center (LGC) and Primex3 regarding health insurance options, as our current plan expires in July. Thoughts went to keeping costs contained in a time of rapid increases in health plan fees, yet maintaining a similar level of coverage. The Board decided to stay with Primex3, but to change the office visit fee from $5 to $10 and the prescription coverage from a 0/20/30 to a 0/30/50 plan. This would mean the increase would only be 7.51% versus 13.7%. There was also discussion of $140/month supplemental Medicare plan, and a decision to switch dental plans to one with a $2000 maximum, rather than $1000, at an increase in cost to the Town of $446.78, starting in July.. ? Information Meeting - Town Manager Sutton explained that we would want to hold a meeting before July 1, 2007, with all employees receiving benefits, to explain the changes mentioned above. ? Revised Vacation Policy - A motion was made by Selectman Moore, seconded by Selectman Mcteague, to approve the personnel manual's sections 5 & 6 regarding holidays, PTO and sick leave, as amended. The vote was unanimous. ? Lincoln-Woodstock Chamber of Commerce Summit - Town Manager Sutton reminded everyone of the meeting at Loon on May 1st. ? Summer Project List - Town Manager Sutton reviewed a scheduled list of summer projects, as follows: 1. Liberty Road and Coolidge Street repaving, Profile Motel paving repairs 2. Route 3 videoing of sewer system from Parker's Motel to Connector Road, at least, with potential to continue on Pollard Road, depending on repairs needed on Route 3 portion, as too much water is coming through the pump station during what should be low flow periods. 3. Pleasant Street repairs (These showcase Bill Willey's abilities - in this case saving $20,000 by being the Clerk of the Works on the project. Town Manager Sutton also complimented Bill Willey on his good relations with vendors which allow us to save money and get quicker response on various projects.) 4. Business Park berm towards Mark Dumont's property to be enlarged, grassed, etc. 5. Community Center parking lot and building addition 6. Library Painting - Exterior will be done by Errol Towers 7. Tree promised to Ray Mulleavey ? Forest Service Fees Update - Town Manager Sutton reported on his trip to the Region 9 Forest Service meeting. Fee programs were discussed, which were increased in most forests, but not in the White Mountain National Forest. Other Business ? Town Manager Sutton reminded the Board that the Business Park dedication is scheduled for noontime on May 7th (next Monday). The Town Manager would be unable to attend the Board of Selectmen's meeting that evening, so it was agreed to cancel the May 7th Board meeting. ? Chief Smith has been working on a grant for a generator, and Chairman Huot asked the Board if they would prefer that it go to the school or the Community Center. The consensus was that it would make more sense at the school, if we could only get one, as more space and facilities were available at the school, but to see about trying for two emergency generators. ? Chairman Huot next felt the Board should decide on which of the applicants should start with the Planning Board. She noted that in a review of the current Board members' backgrounds, many had construction background, one had engineering, but none had legal. Chairman Moore also felt this variety in experience was important, and was hoping to get help with writing the contingencies and approvals. Chairman McTeague felt Chester Kahn had the best experience. The Board of Selectmen voted 2 to 1 in favor of Deanne Chrystal. ? Chairman Huot next asked about the April 6th breakfast meeting at the school, which Town Manager Sutton and Selectman Mcteague had attended. They said that it been very informative. Michael Cosgriff, the school superintendent, then walked into the meeting. Chairman Huot asked how he felt about a generator at the school and he was very much in favor, as a building and the wires are already in place. He did mention we should also plan for cots, blankets, etc. Mr. Cosgriff also commented that the new SRO has been doing a great job and interacting with the children very well. He said he had received the emailed easement for Pleasant Street and would be signing that shortly, then forwarding it to Mr. Rand for approval. Finally, Mr. Cosgriff also mentioned that the kindergarten size has been shrinking, from the 18 anticipated arrivals in March to just 10 a few months later. Some families were moving out of town, while others were home schooling, but it seemed we would not need the additional kindergarten teacher this year. ? Selectman Moore mentioned that his neighbors were happy with New Hampshire Electric for their quick response after the storm. Chairman Huot asked that we send a letter of thanks to the power company and to the involved town employees to thank them for their work cleaning up after the storm. ? Secretary Chenard reminded the Board of the LGC Workshop next Tuesday, and asked them to think about a theme for this year's Annual Report. Public Participation There was none at this time. At 8:00 pm, Mr. Sutton left and the meeting was adjourned. The Selectboard then reviewed payroll and accounts payable check registers for the week ending April 29, 2007. Approved by: Chairman Deanna L. Huot, Selectman Peter E. Moore, Selectman R. Patricia McTeague