Select Board Meeting Minutes - September 25, 2006

Lincoln Board of Selectmen Meeting Minutes September 25, 2006 6 p.m. Present: Chair Deanna Huot, Selectman Peter Moore, Selectman Patricia McTeague, Town Manager Ted Sutton, Recording Secretary Ruth Bossie, Recording Secretary Karyn Dickson, Audience members Wilfred Bishop, Jeffrey Alino, Diana Mortz, Bernie Mortz, Edward O'Brien, Denys Draper, Charlie Cook, Jerry Ortkiese, Pat Romprey, Joe Chenard, Dennis Wagner. Approval of public meeting minutes of September 11, 2006: Selectman McTeague made a motion, seconded by Selectman Moore to approve the minutes. Affirmative votes by both. Chairman Huot abstained. ROUTINE BUSINESS ? Meeting with Planning Board Chair- Mr. Romprey explained with members traveling, there has not been a quorum at the planning meetings lately. He is seeking approval from the Board to appoint Edwin Fredie as an alternate to the Planning Board, effective immediately. Selectman McTeague motioned, seconded by Selectman Moore. Vote was unanimous. ? Meeting with Route 3 business owners - Mr. O'Brien read from the notes he handed out to the Selectmen & audience regarding a number of concerns from a group of lodging owners along Route 3. (See attached.) Chairman Huot opened the floor to the public. There was general discussion regarding the points raised in the handout. Mrs. Draper commented that unless an ordinance had been voted upon or changed, the current ordinances need to be enforced. There was also some discussion of adding a sidewalk along Route 3. Some people are in favor, some are against. Chairman Huot explained this type of project takes a number of years and is not something that happens immediately. She mentioned that the Town applied for Transportation Enhancement (TE) Funds through the Governor's Commission for this project and was advised this was not a priority item at this time for the state. The town had appropriated $25,000.00 in Capital Reserves for this project. Some discussion followed regarding the need to enforce speed limits along Route 3. Mrs. Draper asked if we could have a radar sign that shows "The speed limit is ____. Your speed is _____", and commented more police presence or signage is needed. She asked if the townspeople could receive a status report from the Board. Mr. Sutton said he would send letters to the people/businesses of concern. He will copy to Mrs. Draper & Mr. O'Brien & they will forward to the appropriate parties. At 7:20 p.m. Mr. O'Brien, Mrs. Draper, Mr. Ortkiese, & Mr. Wagner left the meeting. ? Henry Lane update - Mr. Sutton referenced a memo he had written to the Selectmen (see attached). Following discussion of the memo, Selectman McTeague motioned to enter the road restoration plan formally on the CIP for 2008 & accept the recommendations made by Mr. Sutton in his memo, seconded by Selectman Moore. Vote was unanimous. Mr. Mortz asked for clarification that this action meant the road would be properly graded & resurfaced. The Selectmen confirmed it would. At 7:35 p.m., Mr. & Mrs. Mortz left the meeting. ? Louann Lane update - Mr. Sutton reported the route is mapped out, manhole will be replaced, will run new pipeline & put in pump station to receive sewerage from 5 lots. This has already been agreed to by the Board. Mr. Sutton explained a number of people have questioned the ownership of the road. He said the town owns the road & sewer main. (See attached documentation.) ? CIP - John Hettinger, Mr. Sutton & Chairman Huot have been working on the CIP for the past three months. Mr. Sutton asked the Selectmen to review the draft & come back with comments at the next meeting. Mr. Sutton gave some explanation on the items to the Selectmen. Chairman Huot commented that Mr. Hettinger deserves a pat on the back for all the time he spent on putting the CIP together. It was agreed the Selectmen would recommend the CIP go to the Planning Board for approval at their next meeting. ? Revaluation - Mr. Sutton commented the revaluation is causing concern with a number of townspeople. Mr. Sutton spoke today with the company representatives who did the revaluation to work out some of the problems. People can call to set up a conference call if they are not available for the meetings listed to discuss their concerns. Mr. Romprey and Mr. Sutton agreed we need to continue the process of working with the townspeople to make this as "user friendly" a process as necessary. Information is also available on the town website. ? Arthur Salem Way - Mr. Sutton explained that the sign is ready & we should select a date for the dedication ceremony. He has been working with the State Economic Development to help get the word out. Chairman Huot asked who is responsible for the mowing & maintenance & Mr. Sutton said it is the Town's responsibility. A question arose as to the legalities of erecting a sign that could be seen from I-93. OTHER BUSINESS - Mr. Sutton commented on the following: ? Radio is operational on top of Loon Mtn. This was tested all the way to Bristol. Two towns are interested in buying in to dispatch services. ? Locked in price of $2.35/gal. for oil with Fred Fuller to Dec. 1, 2006 (for a 3 month period). ? Mr. Sutton received an invitation to visit the indoor pool & meeting room Grand Opening at Rivergreen on Fri. Nov. 3rd. He is unable to attend but forwarded the invitation to the Selectmen. ? Budget schedule due Oct. 6th from Department heads. ? Ballfield sign will be kept in crate until spring. Grass has been growing, so will aerate to increase growth. ? EEE - Mr. Sutton explained he applied for a grant, there is money appropriated, but Rockingham County is the only area appropriated. Mr. Sutton is working with the State DES to develop a plan that will be implemented in the spring before mosquito season begins. ? Community Center building status - Mr. Sutton met with Franconia Gas for heating options. ? Reminder there is a Budget & Finance Workshop at Mtn. Club at Loon this Thurs. Chairman Huot & Selectman McTeague are signed up to attend. PUBLIC PARTICIPATION ? Mr. Alino - Commented there is no financial penalty to businesses with sign ordinance violations. He suggested this may be something to explore. ? Mr. Chenard - Has HVAC units available (7-ton, 10-ton & 18-ton, propane gas operated) if anyone is interested. ? Mr. Bishop - Ray Burton will be touring state next week. Asked about status of repairing the dikes on CIP program. Mr. Sutton explained they are having meetings but has not heard back. ? Mr. Cook - Likes our new web page. Commented the link to meeting minutes & 911 addresses is lost. Ms. Bossie explained this is a work in progress and the links will be added soon. REVIEW OF PAYROLL AND ACCOUNTS PAYABLE CHECK REGISTERS FOR WEEK ENDING 9-24-06 ADJOURNMENT at 8:45 pm. Selectman Moore made a motion, seconded by Selectman McTeague, to adjourn. Vote was unanimous. Date: ______________ Approved by: Chair Deanna L. Huot, Selectman Peter E. Moore, Selectman R. Patricia McTeague