Select Board Meeting Minutes - October 16, 2006

Lincoln Board of Selectmen Meeting Minutes October 16, 2006 6:09pm Present: Chair Deanna Huot, Selectman Peter Moore, Selectman Patricia McTeague, Town Manager Ted Sutton, Recording Secretary Karyn Dickson, Audience members Charlie Cook, Roy Sabourn, and Jack Daly of White Mountain Adaptive Snowsports School (WMASS). Approval of public meeting minutes of October 2, 2006: Selectman McTeague made a motion, seconded by Selectman Moore, to approve the minutes as amended. Affirmative votes by all. ROUTINE BUSINESS ? Roy Sabourn - Discussion of Land Transfer - Mr. Sabourn presented a Lincoln Tax Map to the Selectmen and briefly explained that several properties off Goodbout Road had a small parcel of property that was land locked by the State when the right of way for I-93 was established. There is no ownership of this property. Mr. Sabourn explained he is asking the Town to entertain the possibility that Kelly Kass could purchase this parcel of land that is land locked. The parcel is approximately 1/5 acre and there is no access to this except through Ms. Kass' property. Selectman Moore stated we need to find out if there is any Statute of Limitations on this property. Mr. Sutton and Mr. Sabourn wanted to discuss this with the Selectmen before they move forward with any formal proposal. Ms. Kass is aware she would be responsible for any legal costs to pursue this matter and that the purchase of the parcel needs to be done at two Public Hearings. Mr. Sutton stated he could speak with our assessors to get the property value. Chairman Huot stated she would like Mr. Sutton & Mr. Sabourn to continue with the proposal and feels this is a great opportunity to put the property back on the tax rolls. At 6:35pm Mr. Sabourn thanked the Selectmen for their time and left the meeting. ? White Mountain Adaptive Snowsports School (WMASS) Letter - Jack Daly explained he is a volunteer at WMASS. Their organization has been looking for space at Loon to build a facility for their program. Plans to donate land fell through so they have been looking at sites to build on. They have been looking offsite to the Kanc. Rec. ski slope - a letter was sent to the Selectmen in reference to the WMASS Board meeting. Chairman Huot asked where on the Rec. ski slope would there be room. Mr. Daly explained it may possibly be to the right of the sliding area. Chairman Huot suggested there may be more room at the Business Park. Some discussion followed. Mr. Sutton explained this is a preliminary meeting and we can look at this proposal in more detail and get back with our findings to the Selectmen at a later date. Mr. Daly wanted to comment on a separate note that he appealed his property evaluation. He said that the appraiser he spoke with was very professional and helpful. At 6:54pm Mr. Daly left the meeting. Mr. Sutton reported on the following items: ? Revaluation update -There was a two-week appeal period. Changes were made for some of the taxpayers who came in to speak with the representatives from Commerford, Nieder, Perkins (CNP). Mr. Sutton stated he received a number of phone calls from people who were not able to attend the revaluation meetings and said he explained to them they still will have an opportunity to file an abatement before March 1 of 2007. The MS1 report should be completed next week. He feels we are still on schedule. Helen Jones has been working with the new BSMI system of updating properties. There has been a problem with dashes and dots - Proval will not take dots, the system puts them out of order. Once all the information is in the system we can fix these problems. Some discussion followed. Mr. Sutton stated the tax rate should be completed by the end of October. There were 252 additional units than what was originally estimated and we received a bill for the extra parcels at $15.00 each. He told the company they would have to wait for the money until we get the tax warrant out. ? Community Center - Preliminary Discussion on Homecoming - Gloria Morin spoke with Mr. Sutton and explained Homecoming is on Saturday, June 2, 2007 and there will be approximately 250 people. Chairman Huot explained she is in support of Ms. Morin using the Community Center for Homecoming, but does not want to make a commitment for her to use the facility until they know definitely what is going on with the updates to the building. They need to discuss this and make a plan. There was a question on the number of people attending, there has been as many as 800 in the past. ? Pleasant St. Project Update - Mr. Sutton received three bids on the engineering project. He will probably decide on one of the bids tomorrow. The sewer line has to cross Route 112 and there is a concern with the timing of the paving. The State is planning to pave all of Main Street and we may have to bore under the street to install the sewer line if the paving is completed first, which would add more cost to the project. Mr. Sutton is in the process of coordinating this with the State. Chairman Huot asked if Mr. Sutton knew the time frame on the project and he said he would have the information before the Town Meeting. This will be budgeted in the Capital Budget because we don't have all the funds for this project at this time. ? Mosquito Control Update - Spoke with several companies recommended by the State who will visit several locations in town to determine the mosquito control plan for next spring. Mr. Sutton will have numbers later after the companies come into do their study. ? Centex Update - Still waiting for the Wetlands Permit. We have the Build Permit application on Ms. Havlock's desk for the previously approved subdivision. Mr. Sutton spoke with Ed Brisson who offered to come on the Oct. 30th Selectmen's meeting to give an update. Mr. Brisson stated he is confident they will sell all 67 lots by next year. ? Surplus Fire Equipment - The old rescue truck was sold. We had it up for sale for $7,000.00 or best offer, but there was only one bidder. It was sold to Mike Harrington for $1,700.00. ? Grafton County - Mr. Sutton is attending a meeting there tomorrow, October 17th. There will be an overview of the County's plans. They are trying to justify the need for a new jail. OTHER BUSINESS ? Thermostats are being upgraded in the Community Center. ? One of our Police Officers has resigned and gone to Woodstock. Mr. Sutton will discuss this further in Non-Public. There is now a shortage of two Officers. One Officer currently in the Academy will be available Nov. 17th after graduation. On Jan. 1, 2007 they will be eligible to be on his own without a partner. The Police Department discontinued the 12-hour shifts. They are unable to do the 12-hour shifts because of the shortage of Officers, so they are back to the 8-hour shifts. ? Time Warner took over Adelphia Cable. There is a "Welcome" breakfast at the Indian Head on Nov. 14th from 9:30-11:30am. Mr. Sutton and Selectman McTeague will be attending. ? Grease traps - still working on this issue. We are in the process of preparing letters to be sent out to individuals who operate grease traps in town and request improvement in their systems. ? Mr. Sutton will be attending a Chamber of Commerce meeting Thurs. October 19th at 7:30am and will also be attending the North Country Council meeting at 4:30pm at Maplewood Golf Club in Bethlehem along with Chairman Huot, Selectman McTeague and Wilfred Bishop. ? Saturday Oct. 28th is Hazardous Waste Collection from 9:00am-1:00pm at the Lin-Wood Transfer Station. ? Selectman Moore asked the question as to why we still retain the Solid Waste Recycle Fund. Do we need to continue with this fund? Chairman Huot feels that we need to look at the title of the funds to see what amount of money has been put into this budget item. Maybe we need to re-word the title if necessary. We can look at this during budgeting. ? We have $30,000.00 in a fund for the addition to the Library. This is the 3rd year for this and we are not going to be able to build the addition for that amount. It was suggested to add $10,000.00 to the Capital Budget. Chairman Huot stated we need to come up with a dollar figure before we add money. Selectman Moore explained we are going to apply for a grant to get more money for the addition. ? Selectman McTeague commented the Route 112 crossing is quite a task and wanted to congratulate Mr. Sutton on organizing this project. ? Selectman McTeague asked about the status of the Route 3 business of concern. Mr. Sutton explained we are still working on individual letters. The letter we are sending is a request to meet the regulations and they have 30 days to answer our request. Mr. Sutton will contact the Planning Board if the owners of concern do not agree to our requests. ? Mr. Sutton explained to Mr. Cook that since Ms. Bossie left, there is no longer a Manager of the Trust Fund. Mr. Cook stated he is willing to take over the management until a new Trustee comes on board. ? Chairman Huot commented she received information on flood maps and information about changes to be addressed at Town Meeting from the State of NH Office of Planning (FEMA). Mr. Sutton said he received the same and put the maps on Ms. Havlock's desk to review. There are some Warrant Articles and approvals to be made by the Planning Board before we bring the changes to the Town Meeting. ? A question was asked whether we have each department budget ready for review. Mr. Sutton explained all departments budgets are done, but we are waiting to get the reval finished before he presents the budgets to the Selectmen. PUBLIC PARTICIPATION ? Mr. Cook - 1) How many jobs would WMASS produce?; 2) Policemen that left - how much did we pay for their uniforms? There should be a stipulation in their contract for the amount of time they are employed. Reimburse the Town if they leave the job before the time frame is up - just something to think about; 3) Time Warner - Need to de-regulate the cable providers so we can choose our own company. At 8:18pm Selectman McTeague made a motion, seconded by Selectman Moore, to go into NON PUBLIC SESSION pursuant to RSA 91-A:3II(c). Vote was unanimous. At 8:31pm the Selectmen came out of non-public session, during which they discussed: 1) Police Officer Girouard resigned from the Lincoln PD and will be working for the Woodstock PD. Following the discussion, no decisions were made. At 8:32pm Selectman Moore made a motion, seconded by Selectman McTeague to re-enter into NON PUBLIC SESSION pursuant to RSA 91-A:3II(c). Vote was unanimous. At 8:37pm the Selectmen came out of non-public session, during which they discussed: 1) The Town's contract with Donahue Construction. Following the discussion, the Selectmen agreed to eliminate the two-year construction obligation from the purchase agreement as requested. Selectman McTeague then made a motion, seconded by Selectman Moore, to seal the non-public minutes for two years from today's date. Vote was unanimous. At 8:39pm Selectman McTeague made a motion, seconded by Selectman Moore, to re-enter into NON PUBLIC SESSION pursuant to RSA 91-A:3II(c). Vote was unanimous. At 9:00pm the Selectmen came out of non-public session, during which they discussed: 1) The Town manager's evaluation. Following the discussion, no decisions were made. The Selectmen will meet on Friday, October 20, 2006 at 7:00am for further discussion of the evaluation. REVIEW OF PAYROLL AND ACCOUNTS PAYABLE CHECK REGISTERS FOR WEEK ENDING 10-15-06 ADJOURNMENT at 9:15pm. Selectman Moore made a motion, seconded by Selectman McTeague to adjourn. Vote was unanimous. Date: ______________ Approved by: Chair Deanna L. Huot, Selectman Peter E. Moore, Selectman R. Patricia McTeague