Select Board Meeting Minutes - October 30, 2006

Lincoln Board of Selectmen Meeting Minutes October 30, 2006 6:04pm Present: Chair Deanna Huot, Selectman Peter Moore, Selectman Patricia McTeague, Town Manager Ted Sutton, Recording Secretary Karyn Dickson, Audience members: Wilfred Bishop, Pat Romprey, Chester Kahn, Ed Brisson, Rick Kelley, and Roger Stephenson - Deputy Director for Clean Air Cool Planet. Approval of public and non-public meeting minutes of October 16, 2006: Selectman Moore made a motion, seconded by Selectman McTeague to approve the public minutes as amended. Affirmative votes by all. Selectman Moore asked to note the RSA's on the non-public minutes. Selectman Moore made a motion, seconded by Selectman McTeague to approve the non-public minutes as amended. Affirmative votes by all. ROUTINE BUSINESS ? Carbon Coalition: Roger Stephenson discussed the Town Meeting Resolution that the Carbon Coalition is conveying across the State. He explained that the Carbon Coalition was formed to connect NH citizens with Presidential candidates, and other opinion leaders, on the issue of global warming (see attachment). The concentration of one principal greenhouse gas - carbon dioxide - is increasing. There has been a 4½-degree warming of the average winter temperature over the past 30 years. There are earlier ice melts, the state flower (lilac) is blooming earlier, and the leaves on trees are changing earlier, all of which threatens the health of the NH economy. The Coalition is trying to gather signatures to have the Resolution added to the Town Warrant. Their intent is to respectfully ask the Selectmen to determine this Resolution is appropriate for deliberation by citizens at the March Town Meeting. Chairman Huot asked how they are funded. Mr. Stephenson explained they are funded primarily by foundations - one is the NH Charitable Foundation. Several towns have already considered putting this on their Warrant. Mr. Stephenson will be giving a presentation to the Lin-Wood Chamber of Commerce next week. He said the Coalition will work with Town Clerks to help communicate the results of this to Presidential candidates, members of congress, and professional delegations. Further information is available on their website - www.carboncoalition.org . At 6:35pm Mr. Stephenson left the meeting. ? Centex Update - Ed Brisson: Mr. Brisson explained that in mid August, Centex closed on the balance of land from Loon from Phase 2, and that during the second week in September, they closed on the Hallisey property. Phase 1 is well under way, construction is starting and there are plans in place for further construction, starting next year. The construction of ski trails from Phase 1 will be starting in the springtime. They are also working on the next Phase, which is the Riverside Terrace Condos. There will be 22 buildings, which will have 8 units per building. The new sewer pump house construction is also to start next spring. Mr. Sutton complimented Mr. Brisson & Mr. Kelley on their cooperation with the Town by making the installation of the pipeline through town less disruptive, and reducing the noise from construction by changing the start time of the workmen to 7:30am. Mr. Brisson commented that they are ahead in sales and infrastructure. Mr. Sutton then asked whether they are allowing traffic in, and would there be access to the G-lift for day skiers. Mr. Kelley explained that during the first phase construction, next winter, people can drive up Crooked Mountain Road to the base of the G-lift, and when the connector lift is put in. they can park at the parking lot and ride the lift rail to the base area. Mr. Brisson & Mr. Kelley left the meeting at 6:59pm. ? Reval - MS1: The MS1 report was signed on Friday and sent to the Department of Revenue Administration (DRA). The State's DRA Equalization Board will review the MS1 report, and after this is completed, we will be able to set the tax rate. We are on schedule. Mr. Sutton is continuing to work closely with Helen Jones. She is comparing all the new values in the Business Management Systems. Inc. (BMSI) system against what is in our new Proval tax system, which was installed on Oct. 27th. Mrs. Jones is verifying the addresses and all the new values, and we will be ready to send out the tax warrant as soon as we set the tax rate. The tax warrant will be mailed out to the taxpayers some time next week. ? Louann Lane - The sewer pipeline project is completed. There is a new manhole at the far end of the system, near the Tremblay property. The new pump station near Pollard Road will receive sewerage from the 5 existing lots, plus the future development. There is some minor landscaping that will be completed next spring. ? Drainage Project at Town Hall, Mansion Hill and Route 3 - Work is completed. The Highway Department removed all of the old 1 ½ inch stone, put in a plastic liner about 2-3 feet down, and pitched that towards the drain pipe that now drains out onto the lawn. Hopefully, this will stop the water seeping in through the foundation and leaking into the Police Department. Mr. Willey has done a tremendous amount of work this summer. The Selectmen should congratulate him on the work he has accomplished with his three-man crew. Chairman Huot asked about the drainage on Mansion Hill. Mr. Sutton explained it is too early to tell until we have a freeze, but he has not noticed any water coming from the pavement. Concerning the Route 3 project; Mr. Sutton met with the owner of the Profile Motel to discuss the water, and the erosion caused by water running down the front lawn. There is a 4-foot asphalt drain being installed to help run the water down to a drain on the other end of the property. This is the same type of installation that was done at Woodward's. The drain installation should be completed next week. We may have to wait until next spring if the weather becomes a problem. ? Business Park - The new sign is up. This shows a picture of the park and is very well done. In regards to the sign for the park that is going to be placed downtown; we will not penalize the property owner for the number of signs that will be allowed. OTHER BUSINESS - Mr. Sutton commented on the following: ? Chester Kahn was questioning why he was not considered as one of the Planning Board members when they had an opening for the position. Mr. Sutton received a letter about a year ago, and at the time of the appointment, Mr. Sutton explained he should have remembered Mr. Kahn's interest, but he did not. Mr. Kahn stated he did not want to make an issue out of it, but wanted to make sure the Planning Board is aware that he is interested, if another position becomes available. Selectman McTeague asked that a copy of the letter be forwarded to Mr. Romprey. ? Mr. Sutton submitted a letter to NH Electric Cooperative (NHEC) in reference to the Kanc. Rec. ski area. We only use this power for snowmaking three months of the year, so we disconnect the power for the rest of the year. NHEC usually charges us a hookup fee to turn the power back on, but Mr. Sutton worked with NHEC so that the Cooperative would waive the $750.00 hookup fee, if we would make some improvements at the ski area. Therefore, we installed new lights in the darker areas of the slopes at a cost of $900.00. In return, the Cooperative waived the $750.00 hookup fee. The funds to pay for the lights came from last year's Maintenance Budget, while the poles and installation were donated. We only had to pay for the lights. ? Mr. Sutton has reviewed most of the budgets with the departments. He is still reviewing the Police Department budget and will continue working on the budgets until after the tax warrant is sent out. Then he will be ready to present his budget to the Selectmen. All of the budgets will be completed before the November 22nd deadline. ? Mr. Sutton spoke w/Greg Placy today. Mr. Placy searched his records and said he cannot find any detailed information regarding the necessity of installing a sidewalk for Route 3. He does not believe there is any obligation on our part to move forward with immediate installation of the sidewalk. Chairman Huot asked to have us look for a letter from DOT Director Carol Murray which she believes we need to find before we make any final decisions. ? Pleasant Street Engineering: We have selected Horizon Engineers to be the Engineering contractor for this job. They had worked with Mr. Sutton and Mr. Willey previously on the Route 3 project, and Mike Duffy has been excellent to work with. Horizon's current schedule is to start moving forward with actual bids and what needs to be completed before the March Town Meeting. PUBLIC PARTICIPATION ? Mr. Kahn: The dike behind his house gave way again this past weekend. He is urging the Selectmen to put pressure on the State to get this fixed. Mr. Sutton said he spoke with Emergency Management about 3-4 weeks ago and expects to hear back from them soon. Chairman Huot asked about South Mountain Bridge inspection. Mr. Sutton has sent a letter to Mr. Rick Kelly reminding him that the Planning Board requested that the bridge be inspected, and that a copy of the report be sent to us. ? Mr. Bishop: Attended a conference at Waterville Valley on energy. Suggested communities hire a portfolio manager to manage energy or download the information from the Internet, so we can do this ourselves. REVIEW OF PAYROLL AND ACCOUNTS PAYABLE CHECK REGISTERS FOR WEEK ENDING 10-29-06 ADJOURNMENT at 8:00pm. Selectman McTeague made a motion, seconded by Selectman Moore, to adjourn. Vote was unanimous. Date: ______________ Approved by: Chair Deanna L. Huot, Selectman Peter E. Moore, Selectman R. Patricia McTeague