Select Board Meeting Minutes - November 13, 2006

Lincoln Board of Selectmen Meeting Minutes November 13, 2006 6:10pm Present: Chair Deanna Huot, Selectman Peter Moore, Selectman Patricia McTeague, Town Manager Ted Sutton, Recording Secretary Susan Chenard Audience members: Wilfred Bishop, Lutz Wallem and Waltraud Wallem Approval of public meeting minutes of October 30, 2006 and November 6, 2006: Selectman McTeague made a motion, seconded by Selectman Moore, to approve the meeting minutes of October 30, 2006. Selectman McTeague made a motion, seconded by Selectman Moore, to approve the public and non-public minutes of November 6, 2006. Affirmative votes by all in both cases. (The November 6th public meeting minutes were approved as amended.) Routine Business Town Manager Sutton reported on various meetings: NH Electric Co-operative Meeting - Mr. Sutton described that the Electric Co-op had agreed to waive the annual $750 hook-up fee for re-starting power at the Kancamagus Recreation area ski slope in exchange for installation of 3 energy-saving lights at a much lesser cost. He also mentioned that the Co-op had submitted an abatement request due to the new valuation at $9 million, for all of the utilities they own in the Town. Tax Warrant - Mr. Sutton described Helen Jones' hard work at matching the BMSI and ProVal systems, and stated that the warrant should hopefully be going out this coming Friday. (We do still have enough funds for normal operating expenses in the meantime.) Loon Bridge Inspection - The state inspected the town-owned bridge at Loon Mountain and determined that it just needed some minor maintenance eventually. Billy Willey would be getting those figures together for the 2007 budget. Town Report Progress - Mr. Sutton had been researching what other towns had been doing in regards to their town reports, in particular looking to save costs while still preserving quality. He contacted Reprographic/Town and Country, a printing company in Concord. They would be able to produce our town report for $3.80 per printed unit, a significant savings from Glen Press. Also, almost everything could be done by email using Word and PDF files. It was decided to look for samples of her work at the LGC Conference this week, or to ask for samples directly if not found there. CIP Approval by Planning Board - Mr. Sutton mentioned that the Planning Board had approved the CIP, but did have questions on two equipment items from Public Works, which were being investigated. There was probably a difference in description and price. Chair Huot asked if we might get an updated vehicle list, as well. Budget to be presented - Due to the matching process of the tax software, things were running just a little behind in the budget process. But Mr. Sutton and Chair Huot would meet Tuesday morning and handwrite it out, hoping to make it available by the end of the week. Then the Monday, 11/20 meeting would become a workshop to finalize the numbers. Selectman Moore mentioned he had one change to put in for Point Source Pollutions on the solid waste budget. Their number should carry over to next year's budget. This represented $3000 unexpended from 2006. Chair Huot suggested the Budget Committee might want to have their first meeting at the new ambulance building - she would check with Ken Chapman to make sure that was OK. Other Business o Mr. Sutton mentioned that Henry Lane is a town road and would be in the CIP for 2007, with work to be started in 2008. (This had been discussed the same night as the Route 3 projects, but hadn't made it into the meeting minutes that night for some reason.) o On the same street, Mr. Sutton had received complaints of someone, running a business from their home, who had a rather large dumpster there for several weeks now. He had already sent a letter, but would call or visit that person as there had been no response earlier. o Mr. Sutton had also received a grievance from Sgt. Meier from the police department regarding time off owed. Sgt. Meier believed he was owed more time, as he was in his 5th year there, but the contract seems to state pretty clearly that the change becomes effective after the 5th year. o Selectman McTeague asked about Mr. Sutton's meeting regarding the three dikes. Where were three? He explained one was up past the Fairways (the one the Army Corps of Engineers built), the second was in between, basically across from Chester Kahn's property, and really just an add-on to the Corps one, and the third was down by the wastewater plant. Selectman McTeague said she would like to go to the Tuesday meeting with him. o Helen Jones stopped in at 6:37pm to say the report for tax appraisal was all set. o Selectman McTeague mentioned she would be going to the Time Warner meeting Tuesday morning. Mr. Sutton asked her to check regarding condo associations and if they would still be able to get volume discounts. Also, to see if we would still be getting the same services as with Adelphia, such as the public access channel. He also spoke about how often a favorite channel would be moved to a higher level of service, like OLN, and wondered if that would happen with this company as well. o There was a bit more discussion on the dikes, and a comment that Chester Kahn would be attending the Wednesday meeting Mr. Sutton had set up with FEMA and the Army Corps of Engineers. o Chair Huot next brought up the letter she had received from Mr. Stephenson from the Carbon Coalition. She suggested we send him a letter back informing him of the board's decision to include it in the town's warrant. Wilfred Bishop (public) mentioned that he would be putting together a petition anyhow on this subject, and had also been in touch with Sununu and Greg's offices on this subject. He also asked that www.oca.nh.gov be posted on the town website. o Chair Huot wanted to thank Mr. Sutton publicly for his coordination and watchfulness of budgets, helping to grow the community and bring the tax rate down. At 6:52pm, Chair Huot suggested going into non-public session, subject to RSA 91-A:3 II(a). Selectman Moore made the motion and Selectman McTeague seconded it. Vote was unanimous. There was discussion about a personnel issue. No decision was made. At 7:09pm, Selectman Moore made the motion to come out of non-public session, Selectman McTeague seconded it. Vote was unanimous. There was some discussion about the meeting that Mr. Sutton and Chair Huot had attended just prior to this meeting, at the Father Roger Bilodeau Community Center, regarding the town's rental contract with the LinWood Community Child Care Center. Public Participation - None at this time Mr. Sutton left at 7:13pm and the meeting was adjourned. The Selectboard then reviewed payroll and accounts payable check registers for the week ending 11/12/06. Date: ______________ Approved by: Chair Deanna L. Huot, Selectman Peter E. Moore, Selectman R. Patricia McTeague